Privacy Policy – OPEN ART ASSOCIATION

This area contains the following information:

I. REGULATIONS FOR THE USE OF VIEWING WORKS

II. PRIVACY POLICY

III. AUTHORISATIONS

IV. REGULATIONS FOR COEXISTENCE

I. REGULATIONS FOR THE USE OF VIEWING WORKS

In compliance with the respect of copyright and intellectual property ownership, it is declared as a regulation that the purpose of viewing films that are provided to the user through our websites is exclusively for domestic use. The user acknowledges that any type of unauthorised public display and projection for other purposes is strictly prohibited. Failure to comply with these regulations will result in legal actions against the user in the practice of the defense of copyright and intellectual property ownership.

II. Data PROTECTION, image, and privacy

PRIVACY POLICY

USER INFORMATION

Open Art Association, as Data Controller, informs you that, in accordance with the provisions of Regulation (EU) 2016/679, of April 27, (GDPR) and in L.O. 3/2018, of December 5, on data protection and guarantee of digital rights (LOPDGDD), we will process your data as reflected in this Privacy Policy.

Open Art Association hereinafter OPEN ART declares that:

In our Privacy Policy we describe how we collect your personal data and why we collect it, what we do with it, with whom we share it, how we protect it and your choices regarding the processing of your personal data.

This Policy applies to the processing of your personal data collected by the company for the delivery of its services. If you accept the measures of this Policy, you agree that we will process your personal data as defined in this Policy.

1a. CONTACT

Company name: Open Art Association

Trade name: OPEN ART

NIF:G66693706

Address: Quito 19, Baró de Viver, 08030 Barcelona

e-mail :comunicacionopenart@gmail.com

KEY PRINCIPALS

We have always been committed to providing our services with the highest degree of quality, which includes treating your data with security and transparency.

Our principles are as follows:

· Legality: We will only collect your Personal Data for specific, explicit, and legitimate purposes.

· Data minimization: We limit the collection of personal data to what is strictly relevant and necessary for the purposes for which it was collected.

· Purpose Limitation: We will only collect your personal data for the stated purposes of receiving a service, a viewing, information or joining as a member of the organisation.

· Accuracy: We will keep your personal data accurate and up to date.

· Data Security: We apply appropriate and risk-proportional technical and organisational measures to ensure that your data is not harmed, such as unauthorised dissemination or access, accidental or unlawful destruction or accidental loss or alteration, and any other form of unlawful processing.

· Access and Rectification: We have means available for you to access or rectify your data when you deem it appropriate.

· Retention: We retain your personal data in a lawful and appropriate manner and only for as long as it is necessary for the purposes for which it has been collected.

· International transfers: Where your data is to be transferred outside the EU/EEA, it will be adequately protected.

· Third parties: The access and transfer of personal data to third parties is done according to applicable laws and regulations and with appropriate contractual clauses.

· Direct marketing and cookies: We comply with the applicable legislation in terms of advertising and cookies.

COLLECTION and PROCESSING OF YOUR PERSONAL DATA

The types of data that can be requested and processed are:

· Identifying data.

We also automatically collect data about your visit to our website as described in the cookie policy.

Whenever we request your Personal Data, we will clearly inform you of what personal data we collect and for what purpose. In general, we collect and process your personal data in order to:

· Provide information, services, products, relevant information, and developments in the sector.

· Sending communications: via email or WhatsApp (unless the user indicates otherwise).

· Receiving Feeback: via email or WhatsApp (unless the user indicates otherwise).

· Conducting surveys.

· Promote active participation in activities and campaigns.

· Promote and manage the Open Art-member relationship, including economic collaboration through the collection of fees.

In some cases, we will request your explicit consent for the use of your image and/or voice (in the event of interviews or reports), However, on other occasions, such as events and/or activities that are recorded and/or photographed to promote our activity in RRSS and this website, it is not logistically possible to request consent from all attendees. Therefore, we inform you that in case you do not want to appear in our audiovisual content, please inform us directly.

In any case, your image and/or voice will appear as an accompaniment, in general, applying the technical and organisational security measures at our disposal to protect your privacy.

If you have viewed an image of yourself or heard your voice in interviews or reports, and no longer wish to appear, please contact us at comunicacionopenart@gmail.com and we will respond to your request as soon as possible. Likewise, at the event you can express your opposition to the OPEN ART staff, and we will do everything possible so that your image and/or audio is not published.

You may always object to receiving promotional communications from Open Art. You can do so at any time in any of the following ways:

by sending an email to the address comunicacionopenart@gmail.com or by sending a request to the postal address of OPEN ART.

UNDER 18s

If you are underage and use any of our websites or participate in any of our activities, please do not send us any personal or family data without prior authorisation from your parents or guardians. If they agree, you can participate in our activities and projects in the manner indicated in each case. Ask your parents or guardians to get into contact with us: comunicacionopeart@gmail.com if you have any questions.

COMMENTS

They are received in the feedback form, as well as the visitor’s IP (Intellectual Property) address and the browser’s user agent string to help detect spam. If the user leaves a comment on the website you can choose to save the name, email address and website in cookies. This is for your convenience, so you do not have to re-enter your data when you leave another comment. These cookies are stored for one year.

If the user has an account and connects to this site, a temporary cookie will be installed to determine if the browser user accepts cookies. This cookie does not contain personal data and is deleted when the browser is closed.

When the user logs in, several cookies are also installed to save login information and your screen display options. The login cookies last two days, and the screen option cookies last one year. If you select “Remember me”, your login will last two weeks. If you log out of your account, the login cookies will be deleted.

If the user edits or publishes an article, an additional cookie will be saved in their browser. This cookie does not include personal data and simply indicates the ID of the article you just edited. It expires after one day.

An anonymous chain created from your email address (also called a hash) can be provided to the Gravatar service to see if you are using it. The privacy policy of the Gravatar service is available here: https://automattic.com/privacy/. Once your comment has been approved, your profile image will be visible to the public in the context of your comment.

MEDIA

If you upload images to the site, you should avoid uploading images with location data (GPS EXIF) included. Visitors to the webpage can download and extract any location data from the images on the website.

COOKIES

If you leave a comment on our site you can choose to save your name, email address and webpage in cookies. This is for your convenience, so that you do not have to re-enter your data when you leave another comment. These cookies are stored for one year.

If you have an account and you connect to this site, we will install a temporary cookie to determine if your browser accepts cookies. This cookie does not contain personal data and is deleted when the browser is closed.

When you log in, we will also install several cookies to store your login information and your screen display options. The login cookies last two days, and the screen option cookies last one year. If you select “Remember me”, your login will last two weeks. If you log out of your account, the login cookies will be deleted.

If the user publishes an article, an additional cookie will be saved in your browser. This cookie does not include personal data and simply indicates the ID of the article you just edited. It expires after one day.

CONTENT FROM OTHER WEBSITES

Articles on this site may include embedded content (for example, videos, images, articles, etc.). Embedded content from other websites behaves the same way as if the visitor visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with the embedded content, including tracking your interaction with the embedded content if you have an account on and are connected to that website.

LEGITIMACY

In accordance with applicable data protection regulations, your personal data may be processed providing that:

· You have given us your consent for the processing. Of course, you can withdraw your consent at any time.

· By legal requirement.

· If there is a legitimate interest not undermined by your privacy rights, such as sending you commercial information by subscribing to our newsletter or by your status as a customer.

· For being necessary for the delivery of any of our services through a contractual relationship between you and us.

COMMUNICATION OF PERSONAL DATA

The data may be communicated to companies related to Open Art Association for the delivery of numerous services as Data Processors. The company will not make any transfer, except by legal obligation.

YOUR RIGHTS

In connection with the collection and processing of your personal data, you can contact us at any time to:

· Access your personal data and any other information indicated in Article 15.1 of the GDPR.

· Rectify personal data that is inaccurate or incomplete according to Article 16 of the GDPR.

· Delete your personal data in accordance with Article 17 of the GDPR.

· Limit the processing of your personal data in accordance with Article 18 of the GDPR.

· Request the portability of your data in accordance with Article 20 of the GDPR.

· Object to the processing of your personal data in accordance with article 21 of the GDPR.

If you have given your consent for a specific purpose, you have the right to withdraw the granted consent at any time, without affecting the lawfulness of the processing based on the consent prior to its withdrawal.

You can exercise these rights by sending a reasoned and accredited notification to openartassociation@gmail.com.

You also have the right to file a complaint with the Control Authority (www.aepd.es) if you consider that the processing does not comply with the current regulations in force.

LEGAL INFORMATIONThe requirements of this Policy supplement, and do not replace, any other requirements existing under applicable data protection law, which shall prevail in any event.

This Policy is subject to periodic review and may be amended by the company at any time. When this occurs, we will notify you of any changes and ask you to re-read the most recent version of our Policy and confirm your acceptance.

II. AUTHORISATIONS

Authorisation of personal data

Open Art Association informs you that it has a file with personal data, as well as a general documentary file that contains personal data and that is part of the GENERAL DATABASE OF ADMINISTRATION OF the ASSOCIATION. The ASSOCIATION has the right to access, rectify, add, cancel, register, and delete data within the scope recognised by Organic Law 15/1999 of 13 December, in accordance with the provisions of Royal Decree 1331/1994 of 20 June.

Image and voice authorisation

Considering that the right to one’s own image is recognized in article 18.1 of the Spanish Constitution and is regulated by Organic Law 1/1982, of May 5, on the right of honour, personal and family privacy of one’s own image, the OPEN ART ASSOCIATION that participates in the exhibition, requests your consent to use image and voice. In case of confirming your acceptance, you declare the authorisation of your image and/or voice in all known and to be known print, digital, web, social media, and press.

I authorise publication

I authorise the publication of photography/video that I make within the activities, events, meetings, linked to the OPEN ART ASSOCIATION. The authorisation has purposes of dissemination, promotion, and marketing. This photograph/video may be available within the territory of Spain and the rest of the world. In exchange for this authorisation as an author, I agree to receive paid internships collaborating in this association AND acknowledge that I have no interest whatsoever in acquiring royalties for ownership rights and related on my work that I share with the Open Art Association.

IV. REGULATIONS FOR COEXISTENCE

The MEMBER, when entering an agreement to participate in the Open Art Association, acknowledges being duly informed of the way of operating, conditions, and operation of work. You also acknowledge that you have read and accept the following rules of coexistence:

1. The Open Art Association reserves the right of admission.

2. The member who is an Intern /Volunteer/Professional/general assistant will attend on the agreed days and times.

3. In the event of participation in events/activities/projects that attendance is punctual. In case of delay, please give notice. The Association must be notified in advance of any planned absence from the activity. Missing an activity/project three times without notice means your withdrawal from the activity or project.

4. The Open Art Association will not be responsible for the loss of any personal objects of any kind, whether the result of a theft or loss due to carelessness.

5. Withdrawal from an activity/project will result in the loss of internship credits or video credits from the agreed project, if applicable.

6. The use of cameras and/or audio recorders are generated to remember the activity and aside from this use permission must be requested from the Association. The material generated by the association is for the production, promotion, dissemination, and memory of the Association, as well as the production, promotion, dissemination and memory of the participants and attendees of the project.

7. Should the member participate in an activity, they must perform the indicated tasks, as well as bring the previously agreed equipment.

8. In the event of there being differences with the director, producer, project team or with another colleague, the fellow Member/Volunteer/Professional/general assistant must engage in a conversation for peaceful coexistence to solve any type of problem.

9. Work as a team in a supportive and creative way. Friendly, tolerant and patient behaviour by each colleague will be the best form of coexistence.

10. Support to talk about a specific issue with the person in charge of the event, activity, or project must be previously requested via email to: comunicacionopenart@gmail.com A specific day and time will be agreed to speak as soon as possible with the member who requests it.

Translated by: Elena Philpott